Website Policy

St. Joseph the Worker Parish Website
Development Committee Minutes
Wednesday July 16, 2008
8:00 pm-Parish Office (Lower Level)

Members Present -Sr. Marilyn Breen, Doug Olk, Dan Neebel, Andy Neebel
Members Absent- Fr. Mark, Dan Radke.

1) The meeting was called to order at 8: 10 pm.

2) The Minutes of the April 28, 2008 meeting were approved.

3) Website Review-
List Serve Update-Ways to increase enrollment were discussed.
Website makeover- The Committee discussed options regarding upgrading and possibly re-doing the website. Priorities included easier means of uploading information and handicap accessibility. The concept of rotating photos on the home page was discussed. Various other websites were browsed for ideas. We will plan to ask a representative from Net-Smart to attend our next meeting to discuss update/revision options. Sr. Marilyn will also contact a parishioner that works at Mission Creative to explore the possibility of them helping us.

Pastoral Planning-It was felt the final Pastoral Planning documents be included and highlighted on any revised website.

4) The next meeting will be Monday, September 8, 2008 at 6:15 pm

5) The meeting was adjourned at 9:10 pm.

Respectfully submitted,
Doug Olk

St. Joseph the Worker Parish Website
Development Committee Minutes
Monday, April 28, 2008-6:15 pm-Parish Office

Members Present - Sr. Marilyn Breen, Doug Olk, Paul Duster, Andy Neebel

Members Absent- Fr. Mark, Marlin DeWeerdt, Dan Radke, Dan Neebel.

1) The meeting was called to order by Doug at 6:20 pm.

2) The Minutes of the November 5, 2007 meeting were reviewed and approved.

3) Website Review-
List Serve Update-153 names are on the List Serve; the group discussed ways of increasing enrollment. Marilyn will place a reminder in the weekly bulletin.
Usage data was reviewed and general discussion ensued.
Website makeover
Accessibility-Sr. Marilyn indicated that she had contacted Net-Smart to discuss accessibility issues. They indicated that current format does not allow for making changes in this regard, but could be worked into future upgrades.
The group discussed at length future options regarding website re-design and alternative vendors; each member to research more in this regard prior to next meeting. It was noted that future design of website somewhat contingent upon completion of Pastoral Planning.

4) It was noted that the Budget Request for 2008-09 was approved; $4000 for website upgrade, $600 for hosting fee and $400 for miscellaneous.

5) The Next Meeting will be Wednesday, July 16, 2008 at 6: 15 pm

6) Meeting adjourned at 7:30 pm.

Respectfully submitted;

Douglas G. Olk, M.D.

St. Joseph the Worker Parish Website
Development Committee Minutes
Tuesday, November 5, 2007
6:15 pm-Parish Office (Lower Level)

Members present - Sr. Marilyn Breen, Doug Olk, Paul Duster, Dan Neebel, Andy Neebel

Members absent- Fr. Mark, Marlin DeWeerdt, Dan Radke,

1) The meeting was called to order by Doug at 6:25 pm.

2) The Minutes of the April 30, 2007 meeting were reviewed and approved.

3) Committee Membership was updated. With reconfiguration of Holy Family Schools and her current parish affiliation, Jenni Malcom has informed Doug that she will not continue on Committee. Andy Neebel will rejoin the Committee.

4) Website Review-
List Serve was reviewed. Current number registered is 68. Ways to increase enrollment was discussed. Sr. Marilyn will add all known email addresses of parish members. An introductory email will be sent to them, They will be signed up to receive a basic package of Parish Opportunities, Parish updates and Service Opportunities.
Homepage makeover was discussed. Current weaknesses of website also discussed; namely accessibility, format and number of images on homepage. Options for enhancing/changing website design/format were discussed. It was felt that major changes should wait until after Pastoral Planning has been completed. Sr. Marilyn will discuss with Net-Smart options in these regards. Committee discussed option of changing provider.

5) Next Year Budget Request was discussed. Options discussed. Sr. Marilyn will check with Net-Smart as to feasibility and expense of upgrading website format as discussed above. She will get this information to Doug for budget proposal. If Net-Smart can not make changes, additional funds for alternative provider will to be considered and budgeted accordingly. Doug will plan to submit to Parish Office the 2008-09 budget request after the first of the year.

6) The next meeting will be Monday, April 28, 2008 at 6:15 pm.

7) The meeting adjourned at 7:00 pm.

Respectfully submitted,

Douglas G. Olk, M.D.

St. Joseph the Worker Parish Website
Development Committee Minutes
April 30, 2007
6:00 pm-Parish Office (Lower Level)

Members present - Sr. Marilyn Breen, Doug Olk, Dan Neebel, Dan Radke
Members not present- Fr. Mark, Marlin DeWeerdt

1) The meeting was called to order by Doug at 6:00 pm.

2) Minutes from the November 27, 2006 meeting were approved.

3) Website Review-
List Serve- We are encouraging parishioners to sign up to receive information from the parish.
Homepage makeover - We will not do a complete make over until after we have done pastoral planning.
School pages Update - The committee discussed the need to make some revisions in the home page when the school is no longer on site. We will get estimates on this costl
Homepage tabs-new/drop down


4) 2007-08 Budget Request Update

5) Next Meeting

6) Adjourn

Respectfully submitted,
Doug Olk

Development Committee Minutes
Monday, November 27, 2006
6:15 pm-Parish Office (Lower Level)

Members present - Sr. Marilyn Breen, Doug Olk, Dan Neebel,
Members absent- Fr. Mark, Jenni Malcom, Marlin DeWeerdt, Dan Radke

1) The meeting was called to order by D. Olk.

2) The Minutes of the April 24, 2006 meeting were reviewed and approved.

3) Website Review-
Website Makeover-The group discussed options in this regard. Targeted items will include the Home page tabs, the school's pages, and possible new tabs such as "Family."
List Serve-discussed how to increase enrollment. Doug will design a card that Dan will print. Card will list sign up information that will be placed in church pews for parishioners to use. Group will also consider handing them out before and after Masses early next year

4) 2007-08 Budget Request-discussed. A total budget request for $1000 will be submitted after the first of the year.

5) Next Meeting will be at 6:30 pm on Monday, April 30 , 2007.

6) The meeting was adjourned at 7:20 pm.

Development Committee Minutes
Monday, April 24, 2006

Members Present -Sr. Marilyn Breen, Doug Olk, Dan Neebel

Members Absent- Fr. Mark, Brian Walsh, Jonathan Tschiggfrie, Jenni Malcom, Marlin DeWeerdt, Michael Goedert, Dan Radke

1) The meeting was called to order at 6:20 pm. Dan offered a prayer.

2) Minutes of the November 28, 2005 meeting were read and approved.
Future Membership- It was decided that future Membership of Website Committee would include the following members- Fr. Mark, Sr. Marilyn Breen, Doug Olk, Jenni Malcom, Marlin DeWeerdt, Dan Neebel, Dan Radke.

3) Website Review-
a) Usage of Website was reviewed. General data was reviewed.
b) School Pages-It was noted that the School pages are up and running and up-to-date.
c) List Server-The Committee reviewed list of those that have signed up so far. It was agreed that advertising of this service is needed. Options for doing this with a Bulletin insert were discussed (see below).
d) Volunteer Sign Up-pending
e) Committee Minutes-Options for moving all Minute links to one page were discussed.
f) Youth Page Photos-discussed updating these
g) Scout Pages-No specific action at this point.
h) Renovation Campaign Logo-options for this were discussed. Agreed to keep as is for now; with options for further enhancements and development,
i) Archived Video/Audio Files/Text-Homilies-Options for Adversting the List Server were again discussed. It was decided that an insert into the Sunday Bulletin would be pursued.
General format would include Website Logo; various questions to the Parish about Parish information and how to obtain from Website or List Server, e.g:
i) Do you ever wonder what the Pastoral Council discusses and decides at their meetings? You can find out by going to the Parish Website (http://www.theworker.org/Church/About_Us/Pastoral%20Council.htm) OR even simpler by signing up with our LIST SERVER to receive the Minutes of the meetings via email as they are completed.
ii) Did you miss the Sunday Mass this past week and want to read Fr. Mark's Homily or did you want to re-read one that you heard from a previous week? Just go to the Parish Website (http://www.theworker.org/Church/Current_News_Events/Homilies.htm) OR …….sign up with our LIST SERVER to receive them on a weekly basis.
iii) Are you or a group to which you belong interested in learning about Volunteer Opportunities? Just sign up with our LIST SERVER and they will be sent to you via email.

4) 2006-07 Budget Request-It was reported that Annual Parish Budget for 2006-07 has been approved.

5) Pastoral Council Visitation-Doug will await invitation to Pastoral Council meeting this summer and report back to group with information.

6) Next Meeting has been scheduled for Monday, November 27, 2006 at 6:15 pm in the Parish Office-lower level.

7) The meetings adjourned at 7:00 pm.

Respectfully submitted,
Doug Olk

St. Joseph the Worker Parish Website
Development Committee Minutes
Monday, November 28, 2005
Parish Office

Members Present - Sr. Marilyn Breen, Doug Olk, Dan Neebel, Dan Radke
Members Absent/Excused- Fr. Mark, Brian Walsh, Jonathan Tschiggfrie, Jenni Malcom, Marlin DeWeerdt, Michael Goedert

1) The meeting was called to Order at 6:23 pm. D. Olk shared an opening prayer.

2) The Minutes of the May 19, 2005 meeting were reviewed and approved.

3) Website Review-
Usage of Website -data were reviewed. It was noted that many visitors are still trying to visit School webpage despite the fact that that section is under construction.
Committee Minutes-It was agreed that Committee minutes with greater detail are of greater value to those viewing them.
Youth Page Photos-No updates have been made since last meeting.
Scout Pages-Cub Scout Page has been done at no cost. Boy Scouts are pursuing an independent Website.
Renovation Campaign-It was suggested that " Expanding the Circle of Faith" logo be maintained, but be applied to alternative and future Parish efforts.
School-It was noted that School portion of website has been under construction since the beginning of school year. Doug will contact Jenni Malcom and Lori Apel to see if those pages can be revised and reopened. Future interface/options with Holy Family Website was also discussed.
List Server-The concept of a List Server was discussed. All agreed that it would be of great value to Parish and that it should be further investigated. Dan N. and Sr. Marilyn will discuss with NetSmart cost and development issues.
Volunteer Sign Up -(Time/Talent/Treasure) As a part of List Server, it was agreed that a Volunteer sign up option be included in this feature. Options for using and updating current Parish Database (Power Church) were also discussed.
Archived Video/Audio Files/Text-Homilies-Options were discussed. Sr. Marilyn will ask Fr. Mark if he would be interested in archiving past homilies on the Website in either a text or audio format or both. Options were discussed in these regards. It was decided not to request this for 2006-07 Budget.

4) Financial Considerations Update-
Budget Issues- It was noted that for 2005-06 an estimated $900 ($600-Maintenance Fee, $300-Renovation Campaign) had been spent of budgeted $1630. Sr. Marilyn will confirm amounts actually spent and send to D. Olk
For 2006-07, it was suggested and approved that the Committee request $1000 for Website Budget ($600-Maintnenance, $50-Youth Page, $120-List Serve and $230-Miscellaneous) Doug will prepare and send to Dan Radke and to Parish Office for 2006-07 Budget Request.

5) Pastoral Council Visitation has been tentatively scheduled for August 2006.

6) The Next Meeting will be Monday, April 24, 2006 at 6:15 in the Parish Office (lower level).

7) The meeting adjourned at 8:00 pm.

Respectfully submitted,
Doug Olk

Members -Fr. Lyle, Sr. Marilyn Breen, Doug Olk, John Schwind, Dan Neebel, Andy Neebel, Jenni Malcom,

Other members-Brian Walsh, Sue Krukonis, Jonathan Tschiggfrie, Marlin DeWeerdt

1) The meeting was called to order at 7:25 pm-A poem was read by Jenni.

2) The minutes of July 18, 2002 meeting were reviewed and approved.

3) Financial Considerations Update-
Parent Association-Doug and Jenni will meet with the Parent Association on September 10 to formally request $600 for one year's maintenance fee ($50/month)
Alumni Request-It was reported that adequate funds appear to be available from this source to make the final payment of $3169 to Net Smart upon completion of the website. It was felt that the final cost would be within budget.
Newsletter/website "Thank You's" to DRA, Alumni and Parent Association were dicussed.
Education Endowment-Funding from this source was thought not to be necessary.

4) Website Review-The remainder of the meeting was spent doing a page by page review of the current website. The group was very impressed and pleased with the amount of progress and hard work that has gone into the website so far. Pages were reviewed for overall appearance, layout, content, photos, and some proofreading of text. Individuals volunteered and/or were assigned to make needed changes and/or give necessary feedback to Sr. Marilyn or Jenni for final changes.

The group agreed that the website will be ready to "go live" by mid-late September.

5) Next Meeting-will be Tuesday, October 8, 2002 at 7:00 pm.

6) The meeting adjourned at 8:50 pm.

Respectfully submitted,

Doug Olk